Procurement (purchasing and receiving) is responsible for making acquisitions for all government offices and for administering all solicitations for bids and RFPs as well as accepting contract bids. The department also manages the county’s online auction of surplus items.
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Clarke County Purchasing Policies and Procedures applies to the procurement of all goods and services for Clarke County government and public schools. These policies and procedures ensure all procurements are managed in accordance with applicable laws and, specifically, the Virginia Public Procurement Act of the Code of Virginia.
The Clarke County's General Terms and Conditions shall be a part of every Purchase Order and contract.
Any vendor who plans to work on any property owned by Clarke County government, public schools, and/or Sanitary Authority must have a Certificate of Insurance on file at the Clarke County Procurement Office before beginning work.
Procurement maintains a vendors list that includes companies and brief descriptions of the services they provide and/or the items they sell. Although Clarke County attempts to notify listed vendors of upcoming and current solicitations, the county makes no guarantee vendors will be notified of every solicitation. All formal solicitations are published on the official Clarke County website.
To be added to vendors list, prepare a brief letter explaining the company’s products and/or services. Include contact information (name, address, phone number, fax number, and email). Mail letter to: Clarke County Purchasing Department, Attn: Vendors List, 129 Ramsburg Lane, Berryville, VA 22611.
Clarke County Procurement is responsible for disposing of items that are no longer needed by the county. After a department disposes of an item, it is first offered to other county departments. If no other department can utilize the item, it is advertised for public auction via Clarke County Surplus.
Note: All of terms and conditions pertaining to the sale of surplus are included in the link above.